Analysis, Microsoft Power BI, Power Platforms

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Ensure Secure Sharing of Dashboards in Tableau

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In today’s data-centric world, Tableau has maintained its position in market as one of the powerful tools for analyzing and visualizing data. Its robust features and intuitive interface make it a preferred choice for businesses across various industries. However, as we all know, with great power comes great responsibility, especially when it comes to sharing of sensitive data is involved. In this blog, we’ll delve into the best practices possible for secure sharing dashboards in Tableau.

Understanding the Risks

Before exploring all the best practices, it’s crucial to understand the potential risks that are associated with sharing Tableau dashboards. Some of these risks include:

  • Unauthorized Access: If dashboards are not properly secured, sensitive information may get exposed to the unauthorized users which may further lead to data breaches and privacy violations.
  • Data Leakage: Improperly configured dashboards may inadvertently expose confidential data to the unintended recipients.
  • Data Integrity: Being a data analyst one’s responsibility is to maintain the integrity of the data. Without proper access controls, there’s always a risk of tampering, data manipulation, thus leading to compromising the integrity of the information presented in dashboards.

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Let’s explore the best Practices for Secure Sharing:

  1. Role-Based Access Control (RBAC)

Implement RBAC helps to assign various roles and responsibilities to the users over the dashboard with restricted access over the data. In order to manage the user’s roles, Tableau Online and Tableau server offers best user management features, all you need to do is, allow the administrators to define user groups and assign permissions accordingly.

  1. Row-Level Security (RLS)

Row level security is one of the ways to restrict the access of data with various users by assigning roles of different capabilities. We can utilize row-level security to restrict the access to specific rows of data based on the attributes or user roles. This ensures that users will only see the data which is relevant to their role or department further reducing the risk of data exposure.

  1. Authentication and Single Sign-On (SSO)

We need to enforce strong authentication mechanisms such as multi factor authentication (MFA) or SSO to verify the identity of users who are accessing the Tableau dashboards. Further, Integration with identity providers (IdPs) like Active Directory also enhances security by centralizing the user’s authentication.

  1. Data Encryption

In order to protect data from unauthorized access we can even encrypt the data at rest and in transit as well. Tableau supports encryption standards such as SSL/TLS for secure communication between servers and the clients, as well as encryption options for extracts and data sources.

  1. Regular Security Audits

A regular security audits and vulnerability assessments are required in order to identify and address ant potential security gaps and vulnerabilities lying in Tableau deployments. Keep yourself updated with all the upcoming security updates and patches released by Tableau timely basis to mitigate emerging threats.

  1. Secure Embedding and Integration

While embedding Tableau dashboards into external applications or websites we have to make sure that a secure integration happens by implementing proper authentication mechanisms and access controls. Avoid embedding sensitive information in any kind of public-facing pages just to prevent data leakage.


Securing the sharing of dashboards in Tableau is extremely essential to protect the sensitive data and maintaining the integrity of business insights. By following best practices stated above such as role-based access control, encryption, and regular security audits, authentication, organizations can minimize the risk involved in data breaches and ensure compliance with the regulatory requirements. Remember, when it comes to data security, proactive measures and vigilance are the key.

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Established in 2012, CloudThat is a leading Cloud Training and Cloud Consulting services provider in India, USA, Asia, Europe, and Africa. Being a pioneer in the cloud domain, CloudThat has special expertise in catering to mid-market and enterprise clients from all the major cloud service providers like AWS, Microsoft, GCP, VMware, Databricks, HP, and more. Uniquely positioned to be a single source for both training and consulting for cloud technologies like Cloud Migration, Data Platforms, Microsoft Dynamics 365, DevOps, IoT, and the latest technologies like AI/ML, it is a top-tier partner with AWS and Microsoft, winning more than 8 awards combined in 11 years. Recently, it was recognized as the ‘Think Big’ partner from AWS and won the Microsoft Superstars FY 2023 award in Asia & India. Leveraging its position as a leader in the market, CloudThat has trained 650k+ professionals in 500+ cloud certifications and delivered 300+ consulting projects for 100+ corporates in 28+ countries.




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