Copilot, Microsoft 365, Microsoft CoPilot

3 Mins Read

Copilot’s Wonderful Time-Saving Hacks in Outlook and Teams


Feeling like there are not enough hours in the day? You’re not alone. Busy professionals are constantly bombarded with emails, meetings, and deadlines. But what if there was a way to reclaim your time and achieve more? Enter Copilot, your built-in AI sidekick within Microsoft 365.

Microsoft 365 Copilot is more powerful than you imagine. It is just not an assistant; it’s a transformative AI technology embedded within your familiar Microsoft 365 applications. Copilot leverages advanced artificial intelligence to streamline workflows, enhance communication, and unlock valuable insights from data. It streamlines processes, fosters clear communication, and unlocks valuable data insights, allowing you to work smarter, not harder. Embrace Copilot and unlock your full potential within the Microsoft 365 ecosystem.

Copilot: Your Outlook Expert

Scheduling meetings can be a logistical nightmare. Juggling everyone’s availability, finding a suitable time slot, and then managing the back-and-forth emails can consume your precious time. Copilot swoops in to save the day with a collection of features aimed to streamline the process:

  • Find the Perfect Time: Gone are the days of endlessly checking calendars and proposing multiple time slots. Copilot analyzes your calendar and team schedules, along with factors like recurring meetings and out-of-office notifications, to suggest suitable meeting times that work for everyone. This feature eliminates the time-consuming email ping-pong of proposing and rejecting times.
  • Effortless Invites: No more wasting time crafting individual meeting invites with repetitive details. Copilot generates clear and concise invites. You can even customize the agenda with talking points or attachments, all within the Copilot interface. This frees you up to focus on the more strategic aspects of preparing for the meeting.
  • Taming Your Inbox with Copilot: Your inbox can quickly become a bottomless pit of unread emails. But with Copilot on your side, you can transform your email management from a time-consuming chore to a strategic tool for staying informed and connected.
  • Email Summarization at Your Fingertips: Don’t have time to read every email in detail, especially lengthy threads? Copilot provides intelligent summaries that highlight the key points, including who sent the email, the main topic, and any action items. This helps you to swiftly grasp the gist and prioritize your responses, ensuring you don’t miss anything important.
  • Smart Reply for Swift Communication: Need to acknowledge an email but short on time, or perhaps the email only requires a simple confirmation? Copilot suggests concise and professional quick replies, allowing you to stay on top of communication without lengthy back-and-forth exchanges. This is particularly helpful for repetitive emails like confirmations or thank-you notes.

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Copilot: Enhance Your Collaboration in Teams

Source: Microsoft

Copilot isn’t here to replace your expertise but to augment your skills and free up your time for what matters most – strategic thinking, creative problem-solving, and building strong relationships. By leveraging Copilot’s time-saving hacks in Outlook and Teams, you can:

  • Schedule meetings efficiently, focusing on the content and attendees rather than logistics.
  • Stay on top of emails without getting bogged down in lengthy threads, ensuring you capture key information and respond promptly.
  • Boost collaboration and productivity within your Teams by facilitating clear communication, capturing meeting takeaways, and streamlining data collection for reports.

Ready to reclaim your time and become a productivity pro? Explore Microsoft’s resources to learn more about how Copilot can transform your workday within Outlook and Teams. Imagine the possibilities when you have more time to focus on the work that truly matters!

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About CloudThat

Established in 2012, CloudThat is a leading Cloud Training and Cloud Consulting services provider in India, USA, Asia, Europe, and Africa. Being a pioneer in the cloud domain, CloudThat has special expertise in catering to mid-market and enterprise clients from all the major cloud service providers like AWS, Microsoft, GCP, VMware, Databricks, HP, and more. Uniquely positioned to be a single source for both training and consulting for cloud technologies like Cloud Migration, Data Platforms, DevOps, IoT, and the latest technologies like AI/ML, it is a top-tier partner with AWS and Microsoft, winning more than 8 awards combined in 11 years. Recently, it was recognized as the ‘Think Big’ partner from AWS and won the Microsoft Superstars FY 2023 award in Asia & India. Leveraging its position as a leader in the market, CloudThat has trained 650k+ professionals in 500+ cloud certifications and delivered 300+ consulting projects for 100+ corporates in 28+ countries.


1. How reliable are Copilot's answers?

ANS: – Copilot aims to deliver precise and helpful answers based on the information and your data that are accessible in the Microsoft Graph. However, the accuracy of the answers may vary as they depend on the patterns and probabilities in the language data. Responses try to include references when possible, and checking the information is important. Copilot has some features to prevent sharing any offensive or potentially harmful content. Microsoft constantly works towards making technology better at avoiding harmful content. If you notice an answer is wrong or if you come across harmful or inappropriate content, you can give your feedback by choosing the Thumbs Down icon and explaining the problem in detail.

2. How does Microsoft 365 Copilot keep my data and information safe and secure?

ANS: – Copilot only shows the data that each user is allowed to see with the same controls for data access that other Microsoft 365 services use. The permissions model in your Microsoft 365 tenant will help prevent data from being shared between users and groups without authorization.

WRITTEN BY Rashmi Deshmukh



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