Cloud Computing, Microsoft 365, Microsoft Dynamics 365, Power Platforms

4 Mins Read

Automating Email Workflows with Power Automate in Outlook


In the fast-paced world of business, efficient communication is key. Email remains a cornerstone of professional communication, and mastering email automation can significantly boost productivity. Microsoft Power Automate, integrated seamlessly with Outlook, empowers users to automate routine tasks, saving time and ensuring a streamlined workflow. In this blog post, we will explore the benefits of email automation and guide you through setting up automated workflows using Power Automate in Outlook.

Why Email Automation Matters?

Time Savings:
Automating repetitive tasks such as sending follow-up emails, updating spreadsheets, or flagging important messages can save hours of manual work.
Power Automate allows users to create workflows that trigger automatically based on specific conditions, reducing the need for constant oversight.


Automation ensures that emails are sent consistently and on time, reducing the risk of human error.
Standardized email responses and follow-up sequences maintain a professional and cohesive communication strategy.

Enhanced Productivity:

By automating routine tasks, individuals can focus on more value-added activities that require creativity and critical thinking.
Increased productivity contributes to improved job satisfaction and overall efficiency within the organization.

Pioneers in Cloud Consulting & Migration Services

  • Reduced infrastructural costs
  • Accelerated application deployment
Get Started

Getting Started with Power Automate in Outlook

Accessing Power Automate:

Step 1: Open POWER AUTOMATE and navigate to the “CREATE FLOW” tab on the right side panel.


Step 2: Click “New flow” to create a flow in Power Automate.

Click on the instant cloud flow.


Step 3: Creating a Flow

Click on the Skip button.


Step 4: Choose “trigger for flow” to build your automated workflow.

Select a trigger – the event that initiates the workflow. Search Outlook and you will find all the possible triggers. When the new mail arrives, we can trigger a specific keyword in the subject or from a specific mail.


Click on “when a new email arrives,” set a connection to your e-mail, and select folder.
You can also set conditions to control the flow of your automation.
For instance, you can set conditions to trigger different actions based on the sender’s email address or the content of the email.


Step 5: Defining Actions
Add actions to your flow, specifying what should happen when the trigger occurs.
Actions can include sending emails, updating files, or even integrating with other apps like Microsoft Teams or SharePoint.
For this demo, we will update the data in Excel by doing the following action:

First, we will convert the HTML content to text. We will choose the content conversation:


Create content in Content Conversation and mention the body of the email.


Next, Search Excel and click “Add a row into table” to sign in to your business.
Account and select the desired file.


Add the required details, such as the location of the Excel file and the table in Excel.
Note: Make sure you create a table in the Excel file


Step 6: Select the desired column from the table in advanced parameters and fill in the value.


Step 7: Testing and Deployment
Before deploying your workflow, test it to ensure it functions as intended.
Once satisfied, save and activate your flow for regular use.


Harnessing the power of email automation through Microsoft Power Automate in Outlook can revolutionize how you manage your communications.

Automated workflows contribute to a more efficient and organized work environment by saving time, maintaining consistency, and boosting productivity. As you embark on your journey to streamline communication, always prioritize creating original and valuable content to maintain the integrity of your work.

Drop a query if you have any questions regarding Power Automate and we will get back to you quickly.

Making IT Networks Enterprise-ready – Cloud Management Services

  • Accelerated cloud migration
  • End-to-end view of the cloud environment
Get Started

About CloudThat

CloudThat is a leading provider of Cloud Training and Consulting services with a global presence in India, the USA, Asia, Europe, and Africa. Specializing in AWS, Microsoft Azure, GCP, VMware, Databricks, and more, the company serves mid-market and enterprise clients, offering comprehensive expertise in Cloud Migration, Data Platforms, DevOps, IoT, AI/ML, and more.

CloudThat is recognized as a top-tier partner with AWS and Microsoft, including the prestigious ‘Think Big’ partner award from AWS and the Microsoft Superstars FY 2023 award in Asia & India. Having trained 650k+ professionals in 500+ cloud certifications and completed 300+ consulting projects globally, CloudThat is an official AWS Advanced Consulting Partner, Microsoft Gold Partner, AWS Training PartnerAWS Migration PartnerAWS Data and Analytics PartnerAWS DevOps Competency PartnerAmazon QuickSight Service Delivery PartnerAmazon EKS Service Delivery PartnerAWS Microsoft Workload PartnersAmazon EC2 Service Delivery Partner, and many more.

To get started, go through our Consultancy page and Managed Services PackageCloudThat’s offerings.


1. What examples of tasks can be automated using Power Automate in Outlook?

ANS: – Tasks that can be automated include sending follow-up emails, updating spreadsheets, flagging important messages, and integrating with other Microsoft applications like Teams or SharePoint. Power Automate allows users to customize workflows based on their specific needs.

2. Can I set conditions in my automated workflows?

ANS: – Yes, Power Automate allows users to set conditions to control the flow of their automation. Conditions can be based on various factors, such as the sender’s email address, the content of the email, or specific keywords.

3. What is Microsoft Power Automate, and how does it integrate with Outlook?

ANS: – Microsoft Power Automate is a cloud-based service that enables users to create automated workflows between different applications and services. It integrates seamlessly with Outlook, allowing users to automate various tasks and processes within their email communication.

WRITTEN BY Shantanu Singh

Shantanu Singh works as a Research Associate at CloudThat. His expertise lies in Data Analytics. Shantanu's passion for technology has driven him to pursue data science as his career path. Shantanu enjoys reading about new technologies to develop his interpersonal skills and knowledge. He is very keen to learn new technology. His dedication to work and love for technology make him a valuable asset.



    Click to Comment

Get The Most Out Of Us

Our support doesn't end here. We have monthly newsletters, study guides, practice questions, and more to assist you in upgrading your cloud career. Subscribe to get them all!